MAIN RECEPTIONIST DUTIES
- Operate a switchboard.
- Receive incoming calls and makes station connections.
- Take and transmit messages.
- Give routine information as requested.
- Process incoming and outgoing mail.
- Perform general clerical work as assigned including typing tasks.
- Place long distance calls.
- Direct visitors to the appropriate offices in a professional and courteous manner.
- Work cooperatively and courteously with supervisor and co-workers.
- Maintain various files.
- Handle money deposits from clubs and make daily deposits as necessary.
- Print and copy reports and other data as assigned.
- Maintain a professional atmosphere in the reception lobby.
- Assist other departments as needed.
- Operate a variety of office equipment including a computer, fax machine and copier.
- Performs other related duties as assigned.
- Co-ordinate the bookings of boardrooms
- Maintain visitor logs, including details about the person they visit and the purpose of their visit.
- Prepare access cards for visitors.
- Get in touch with clients or vendors and schedule meetings with them.
- Keep track of office supplies and place orders when required.
- Collect packages, sort them and distribute them to the right employee.
- Prepare packages for dispatch and coordinate with logistics partners for their pickup.
- Provide administration support like photocopying or filing documents.
- Draft emails and communicate with vendors or clients.
- Assist in making travel arrangements for employees.
- Assist during hiring to schedule interviews and make the required arrangements.
PROFESSIONAL SKILLS
Proficient in office systems software
Thoroughly fluent in English
Knowledge of your sector
Good typing skills
PROFILE
Nicely turned-out
Energetic
Good interpersonal skills
Punctual
Organized
Thorough
